Arroyo Maintenance Corporation
Community Amenities
Events Calendar
Useful community contacts and phone numbers
CCRs, Rules and Regulations and By-Laws
Community Newsletters & Archived Minutes of Board Meetings
Manage your assessment account easily!
Arroyo Maintenance Corporation
Contact / Maintenancemaintenance and service requestContact information
Answers to common questions for homeowners of Arroyo Maintenance Corporation
Annual Calendar 2019
*Please note that Association meetings are subject to change. Please refer to your most recent newsletter or contact Progressive for updated information.
JANUARY

a. Master Insurance renewal
b. Financial Audit to be approved/distributed to membership by January 31st
c. Manager Certification Disclosure
d. Legislative Update
e. NEW: Review all Defensible Space Areas - Share with OCFA Fire Prevention
Board Meeting: Tuesday, January 22, 2019
FEBRUARY

a. Schedule maintenance of the solar pool heating system - SunTrek
b. Obtain a proposal for Bi-Annual Geotechnical Slope Inspection from Petra (every two years), last "cursory" inspection conducted in 2016. Was declined in 2018.
c. Inspect Mailboxes - Annually
No Board Meeting
MARCH

a. Secretary of State filing - Even years
b. Due this year: Review Bi-Annual Geotechnical Inspection Proposal
c. Aqualine to perform annual pool compliance checklist
d. Due this year: Pool Drain Covers Replacement - replace every five (5) years. *Last replaced in 2014.
e. Archive Destruction to the agenda
f. NEW: Contact pest control service to initiate ant service at the facilities.
g. NEW: Request a proposal for deep cleaning and sealing of the bathroom and shower floors.
Board Meeting: Tuesday, March 26, 2019
4th Anjual Shred Event - Sat, March 30th, 9am-12pm, parking lot at the pool/park entrance, Arroyo Maintenance Corp, 29072 San Benito, RSM
APRIL

a. Schedule annual tot lot inspection/safety certification
b. Obtain Reserve Study Proposal
c. Send to owners, Candidacy Form-Board/Committee nominees
d. Request proposal for Inspector of Election
e. AT&T IP connection for camera system at pool, check account status.
No Board Meeting
MAY

a. Pool Gas Heater on one week before Memorial Day
b. Annual Meeting Information /IOE Proposals/Date/paid post, ETC.
c. Approve Reserve Study
d. Pool & Janitorial Summer Service Increase occurs in May - (3 times per week)
e. Put out Pool Umbrellas
f. Prepare Annual Budget

May 4th - "Shred & Breakfast for the Cure" to benefit LLS 9:00-11:30 am at Progressivešs Office in MV
Board Meeting: Tuesday, May 28, 2019
JUNE

a. Mailing of Annual Election Materials
b. Due this year: 3-Year Tree Trimming Plan - Last completed 2017
c. NEW: Review Landscape Contract
d. NEW: Obtain Glass Wall Cleaning Proposals - Panels have not been cleaned since installation.
No Board Meeting
JULY

a. Approve and distribute Annual Budget & Policies Package by August 31st
b. Post the election results - 15 days after election - Newsletter & Bulletin Board
Regular & Annual Meeting: Tuesday, July 23, 2019
AUGUST

a. Obtain C.P.A. audit proposals
b. V-ditch inspection for repair and maintenance
c. Ensure that the fire extinguisher is inspected
No Board Meeting
SEPTEMBER

a. Approve Financial Audit proposal
b. V-ditch clearing - work order to confirm
Board meeting: Tuesday, September 24, 2019
OCTOBER

a. New fiscal year - Implement new budget and set project goals
b. Pool season ends - pool heater Off on Oct 31st
c. Put umbrellas and chaise lounges away
d. Decrease janitorial service - low season
e. Decrease pool service - low season
f. Request Insurance Renewal and check with the Board on inviting agent to attend
No Board meeting
NOVEMBER

a. Insurance Agent to attend meeting (if Board requests)
b. Re-allocation of reserve funds/accumulated fund balances
c. Insurance Renewal - January 2020
d. Approve 2020 Annual Calendar
Board Meeting: Tuesday, November 26, 2019
DECEMBER

No Board Meeting

**Landscape Committee meetings: 2nd Monday at 8:30 AM**

*Add quarterly legal disclosures if litigation is pending*