. . . . .Annual Calendar 2019
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*Please note that Association meetings are subject to change.
Please refer to your most recent newsletter or contact Progressive Community Management, Owned and Managed by Keystone for updated information.


JANUARY

Board Meeting - January 22, 2019 @ 9am
Adopt 2019 Annual Calendar
Review and approve Security/Access Protocols for gate access system
Board Policy review and re-adoption
Award contract for Reserve Study preparation - 2/2017 site inspection - next one due 2020
Review 2019 Reserve Projects
Manager Certification Disclosure
Begin budget review for operating - reserve pending new study
Quarterly maintenance - surveillance cameras -Perimeter Protection
Street Inspection - Last seal coat done in 2018
Legislation Updates

FEBRUARY

No Board Meeting
Request proposals for CPA Audit & Tax Prep
MARCH

No Board Meeting
APRIL

Board Meeting - April 16, 2019 @ 9am
Approve budget draft with reserve summary
Award contract for Audit/Tax Preparation
Discuss 4th of July - Patrol for fireworks
Approval of Budget and Annual Disclosure documents
Quarterly maintenance - surveillance cameras - Perimeter Protection
MAY

No Board Meeting
*Annual Budget Mailing by May 30th
Individual reserve allocations to Controller for new fiscal year
Begin tree trimming evaluation - Landscape Committee to approve
Weed Abatement Program - Bemus Landscape to provide bid/Committee approves within budget
Obtain bids for professional Inspection of Election
Annual renewal ET Water System (SmarTimers) - renewal date 5/19/19
JUNE

Board Meeting June 18, 2019 @ 9am
Fiscal year ends June 30th
Secretary of State Filing - odd years *last one done 2017, next due 2019
Nominating Committee Recommendations/Annual Meeting
Set Agenda for Annual Meeting
Finalize date, time, and location for Annual Meeting
Consider inviting Insurance Agent to October Meeting - obtain bids if Board wishes for renewal of November 2019
Award contract for Inspector of Election
JULY

No Board Meeting
New fiscal year budget starts July 1st
Re-allocate surplus reserves/fiscal year end
CPA to begin audit
Landscape Committee to review holiday lighting
Drainage and v-ditch maintenance plan for fall - discuss with Bemus Landscape & Landscape Committee
Weed Abatement deadline - July 15th
Mail Request for Candidates form with billing
Quarterly maintenance surveillance cameras - Perimeter Security
AUGUST

No Board Meeting
Compile election info and forward to Inspectors for preparation of Notice & Ballot
Income Taxes filed and Financial Audit draft completed
SEPTEMBER

No Board Meeting
Mail Annual Meeting Notice & Ballot (at least 30 days prior to meeting)
Order new bank signature cards for Annual Meeting
Review guard services/Securitas Security
OCTOBER

Annual Meeting/Election & Board Meeting - October 15, 2019 @ 6pm
15 day Member disclosure of voting results
Seating of Board Officers & establish meeting dates for upcoming year
Review Committees
Approval of Audit
Mail Audit to membership prior to October 31st
Set 2020 Project Goals with new Board
Quarterly maintenance surveillance cameras - Perimeter Security
Management Contract Review
Schedule cleaning of v-ditches & drains - winter preparedness
NOVEMBER

No Board Meeting
All insurance renewals - 11/22/19 - LaBarre/Oksnee
Update Board Roster and Committee Roster
Request Reserve Study proposals
DECEMBER

No Board Meeting
* Quarterly legal disclosure if applicable



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