. . . . .Annual Calendar 2017
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*Please note that Association meetings are subject to change.
Please refer to your most recent newsletter or contact Progressive Community Management for updated information.


JANUARY

Board Meeting January 24, 2017
Review and approve Security/Access Protocols for gate access system
Board Policy review and re-adoption
Award contract for Reserve Study preparation 11/2014 site inspection
Reserve 2017 Reserve Projects
Manager Certification Disclosure
Begin budget review for operating reserve pending new study
Quarterly maintenance surveillance cameras Perimeter Protection
Legislation Updates
FEBRUARY

No Board Meeting
Request Proposals for CPA Audit & Tax Prep
MARCH

No Board Meeting
APRIL

Board Meeting April 18, 2017
Approve budget draft with reserve summary
Annual Street Inspection
Award contract for Audit/Tax Preparation
Discuss 4th of July Patrol for fireworks
Approval of Budget and Annual Disclosure documents
Quarterly maintenance surveillance cameras Perimeter Protection
MAY

No Board Meeting
*Annual Budget Mailing by May 30th
Individual reserve allocations to Controller for new fiscal year
Begin tree trimming evaluation Landscape Committee to approve
Weed Abatement Program Bemus Landscape to provide bid/Committee approves within budget
Obtain bids for professional Inspection of Election
Annual renewal ET Water System (SmarTimers) renewal date 5/19/17
JUNE

Board Meeting June 20, 2017
Fiscal year ends June 30th
Secretary of State Filing odd years *last one done 2015, next due 2017
Nominating Committee Recommendations/Annual Meeting
Set Agenda for Annual Meeting
Finalize date, time, and location for Annual Meeting Progressive Office
Consider inviting Insurance Agent to October Meeting obtain bids if Board wishes for renewal of November, 2017
Award contract for Inspector of Election
JULY

No Board Meeting
New fiscal year budget starts July 1st
Re-allocate surplus reserves/fiscal year end
CPA to begin audit
Landscape Committee to review holiday lighting
Drainage and v-ditch maintenance plan for fall discuss with Bemus Landscape & Landscape Committee
Weed Abatement deadline July 15th
Mail Request for Candidates form with billing
Quarterly maintenance surveillance cameras Perimeter Security
AUGUST

No Board Meeting
Compile election info and forward to Inspectors for preparation of Notice and Ballots
Income Taxes filed and Financial Audit draft completed
SEPTEMBER

No Board Meeting
Mail Annual Meeting Notice & Ballot (at least 30 days prior to meeting)
Order new bank signature cards for Annual Meeting
Review guard services/Universal Protection
OCTOBER

Annual Meeting/Election & Board Meeting October 17, 2017
15 day Member disclosure of voting results
Seating of Board Officers & establish meeting dates for upcoming year
Review Committees
Approval of Audit
Mail Audit to membership prior to October 31st
Set 2018 Project Goals with new Board
Quarterly maintenance surveillance cameras Perimeter Security
Management Contract Review
Schedule cleaning of v-ditches & drains winter preparedness
Adopt 2018 Calendar
NOVEMBER

No Board Meeting
All insurance renewals 11/22/16 LaBarre/Oksnee
Update Board Roster and Committee Roster
Request Reserve Study proposals
DECEMBER

No Board Meeting
* Quarterly legal disclosure if applicable



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