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Annual Calendar 2020
* Please note that Association meetings are subject to change.
Please refer to your most recent newsletter or contact Keystone for updated information.

Street sweeping is scheduled for the 2nd and 4th Thursday of the month between 7:00 am 9:00 am.

JANUARY 2020
Review and Approve 2020 Reserve Projects to integrate into this Annual Calendar
Set forth Additional Board Goals/Projects to integrate into this Annual Calendar
Set Social Event Dates for the Year and Calendar Proactive Planning for each
Review Cost Center 2019 Reserve Study for Necessary Adjustments
Approve Inspectors/Election Proposal
Board Meeting: Wednesday, January 22, 2020
FEBRUARY
Request Reserve Study Proposals (2)
Board Meeting: Wednesday, February 26, 2020
MARCH
Daylight Savings Time Clock/Timers Adjustments
Request an Annual Pool Compliance Check list from Cal Sparkle
Approve Reserve Study Proposals
Pool Drain/VGB Covers - replace every five (5) years 2022
Budget Preparation Begins - Ask Committees for Funding Requests/Projections
Board Meeting: Wednesday, March 25, 2020
APRIL
Prepare Pool Area for High Season
Janitorial and Pool Service Contracts- High Season
Invite Guard Service Supervisor to Attend
Review Budget Draft and Reserve Studies
4th of July Street Closure-Discussion - Coordinate Street Closing signs to be obtained, Social Committee
Board Meeting: Wednesday, April 22, 2020
MAY
Request CPA Proposals for Audit/Tax Preparation
Set Annual Meeting date/return paid postage
Approve Budget/Policy Package to be mailed by 6/30/20
Silt Basin Maintenance - Check for Requirements
Board Meeting: Wednesday, May 27, 2020
JUNE
Approve CPA Proposal for Audit/Tax Preparation
Annual Budget Mailed by 6.30.20.
Board Meeting: Wednesday, June 24, 2020
JULY
Annual Street Inspection ?
Silt Basin Cleaning ?
Candidacy Forms for Interested Candidates-Mail to Membership
Secure Pool Monitors (2) for Labor Day Pool Party/12 pm - 3pm
Confirm/Approve Vendors for Labor Day Party to obtain proposals. Social Committee.
Request Holiday Lighting Bids
FYE - July 31st
Board Meeting: Wednesday, July 22, 2020
AUGUST
New fiscal year-New Budget and Adjust Reserve Fund Balances/Accumulated Funds
Approve Holiday Lighting Bids
Confirm/Approve Holiday Event Socila Committee
Invite Guard Service Supervisor to Attend
Board Meeting: Wednesday, August 26, 2020
SEPTEMBER
Prepare for Annual Meeting/Ballot Notice Mailing
Approve Holiday Lighting - Set install date by Thanksgiving
Approve Holiday Entrance
Front Ficus Trees laced for holiday lights by November 1st
Request Insurance Renewal and Invite Agent to Attend October Meeting
Holiday Social Planning
Board Meeting: Wednesday, September 23, 2020
OCTOBER
Present Financial Audit Draft-to be mailed to Members by November 30, 2020
Confirm Next Year's Meeting Room Contract
Janitorial and Pool Contract - Low Season
Approve Insurance Premium
Board Meeting: Wednesday, October 28, 2020
NOVEMBER
Pool Heat to be left on During Winter - Confirm.
Daylight Savings Time Clock/Timer Adjustments
Financial Audit to Membership by 11/30
Annual Election/Results to Members 15 days/Organizational Meeting of Directors
Gate Attendant Holiday Recognition
Pool Maintenance Contract Renews
Invite Guard Service Supervisor to Attend
Insurance Package Renewal
Board Meeting: November 25, 2020- day before Thanksgiving, -re-set?
DECEMBER
Happy Holidays! No Board Meeting

*Add quarterly legal disclosures if litigation is pending*

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